Ordinary Council Meetings

Ordinary Council meetings are held every fourth Wednesday of each month, a week after Agenda Briefing Sessions (except December which is held on the third Wednesday). Meetings are held in the Council Chamber, except where otherwise indicated, and are open to the public to attend.

View the Calendar (PDF)

 

Agenda Briefing Sessions

Agenda Briefing Sessions are typically held in the third week of every month at the Shire of Donnybrook Balingup Council Chambers. These sessions are open to the public to attend, however there is no opportunity for public participation. 

Agenda Briefing Guidelines

 

Attending a Meeting

Participation at Council Meetings 

As of July 2022, we implemented a policy to livestream our Council Meetings at every opportunity, where technically possible, unless the Council has resolved to close the meeting to members of the public in accordance with Section 5.23 of the Local Government Act 1995. The primary purpose of these streams is to be open and transparent, giving the public greater access to Council decisions, debates and discussions by eliminating geographic and/or personal barriers that may prevent physical attendance at a Council Meeting.

Please be aware that some external locations that the Council visits do not have livestreaming or recording facilities. We invite the public to visit these locations with the Council, should you be interested in the meeting topics of discussion. Alternatively, we will have our documented Meeting Minutes published online for you to access. You can read the Live Streaming and Recording of Council Meetings Policy for more information.

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View all 2024 Meeting Documents

View Past Meetings

Agenda Briefing Session: Wednesday 11 December 2024 at 5:00pm

Meeting Minutes

Minutes - (18 December 2024) (1.68 MB)

Agenda

OCM Agenda - (18 December 2024) (1.55 MB)

Attachments

OCM Attachments - (18 December 2024) (101.80 MB)

Agenda Briefing Session: Wednesday 20 November 2024 at 5:00pm

Meeting Agenda

OCM Agenda - (27 November 2024) (3.87 MB)

Meeting Minutes

OCM Minutes - (27 November 2024) (4.09 MB)

Agenda

ABS Agenda - (20 November 2024) (4.33 MB)

Attachments

OCM Attachments - (27 November 2024) (72.96 MB)

Agenda Briefing Session: Wednesday 16 October 2024 at 5:00pm

Meeting Agenda

ABS Agenda - (16 October 2024) (1.25 MB)

OCM Agenda - (23 October 2024) (963.84 KB)

Meeting Minutes

OCM Minutes - (23 October 2024) (1.18 MB)

Attachments

OCM Attachments (26.12 MB)

The purpose of this Special Council Meeting is for Council to consider:

  1. Proposed budget amendments to address matters in the aftermath of the Irishtown Bridge Fire.

Meeting Agenda

SCM Agenda - (9 October 2024) (303.23 KB)

Meeting Minutes

SCM Minutes (9 October 2024) - Confirmed (703.61 KB)

Attachments

SCM Attachments - (9 October 2024) (1.52 MB)

Agenda Briefing Session: Wednesday 18 September 2024 at 5:00pm

Meeting Agenda

OCM Agenda - (25 September 2024) (598.19 KB)

Meeting Minutes

OCM Minutes - (25 September 2024) Confirmed (890.39 KB)

Attachments

OCM Attachments - (25 September 2024) (41.65 MB)

The purpose of this Special Council Meeting is for Council to consider:

  1. Adoption of 2024/25 Annual Budget
  2. Proposed Variation to Opening Hours – Donnybrook and Balingup Waste Management Sites

Meeting Minutes

SCM Minutes-(18 September 2024) Confirmed (767.00 KB)

Agenda

SCM Agenda (18 September 2024) (400.22 KB)

Attachments

SCM Attachments (18 September 2024) (3.12 MB)

Agenda Briefing Session: Wednesday 21 August 2024 at 5:00pm

Meeting Minutes

OCM Minutes - (28 August 2024) - Confirmed (1.25 MB)

Agenda

OCM Agenda (28 August 2024) (905.13 KB)

Attachments

OCM Attachments (28 August 2024) (19.02 MB)

Agenda Briefing Session: Wednesday 17 July 2024 at 5:00pm

Meeting Minutes

OCM Minutes (24 July 2024) - Confirmed (1.74 MB)

Finalised Attachments

OCM Attachments (24 July 2024) (15.50 MB)

Agenda

OCM Agenda (24 July 2024) (1.09 MB)

The purpose of this Special Council Meeting is for Council to consider:

  • Offer of employment, Chief Executive Officer (Confidential) 

Meeting Agenda

SCM Agenda (3 July 2024) (248.50 KB)

Meeting Minutes

SCM Minutes (3 July 2024) - Confirmed (761.12 KB)

Agenda Briefing Session: Wednesday 19 June 2024 at 5:00pm

Meeting Minutes

OCM Minutes (26 June 2024) - Confirmed (2.84 MB)

Agenda

OCM Agenda (26 June 2024) (2.36 MB)

Attachments

Finalised Attachments (26 June 2024) (128.40 MB)

The purpose of this Special Council Meeting is for Council to consider:

  • Selection Panel’s Summary of Assessment; Approval of Preferred Candidate; Offer of Employment (Confidential)
  • Appointment of Temporary Chief Executive Officer (Confidential)

Meeting Minutes

SCM Minutes (26 June 2024) - Confirmed (559.96 KB)

Agenda

Agenda SCM (26 June 2024) (286.23 KB)

Attachments

Finalised Attachments (26 June 2024) (842.42 KB)

Agenda Briefing Session: Wednesday 15 May 2024 at 5:00pm

    Meeting Minutes

    OCM Minutes (22 May 2024) - Confirmed (2.19 MB)

    Agenda

    OCM Agenda (22 May 2024) (2.07 MB)

    Attachments

    OCM Attachments (22 May 2024) (63.14 MB)

    The purpose of this Special Council Meeting is for Council to:

    • Consider the recommendations of the Chief Executive Officer and Performance Review Committee concerning the appointment of a person to the position of independent person for the CEO Recruitment Selection Panel as a result of Mr Bruce Hearman withdrawing from the role.

    Meeting Minutes

    SCM Minutes (15 May 2024) - Confirmed (255.70 KB)

    Agenda

    SCM Agenda (15 May 2024) (229.77 KB)

    Agenda Briefing Session: Wednesday 17 April 2024 at 5:00pm

    Agenda

    OCM Agenda (24 April 2024) (2.06 MB)

    Attachments

    OCM Attachments (24 April 2024) (44.26 MB)

    Downloads

    OCM Minutes (24 April 2024) - Confirmed (2.16 MB)

    The purpose of this Special Council Meeting is for Council to:

    • Consider extending the appointment of the Temporary Chief Executive Officer.

    Meeting Minutes

    SCM Minutes (24 April 2024) - Confirmed (315.39 KB)

    Agenda

    SCM Agenda (24 April 2024) (252.22 KB)

    The purpose of this Special Council Meeting is for Council to:

    1. Receive the Minutes from the Chief Executive Officer Recruitment and Performance Review Committee held 28 February 2024; and
    2. Award RFQ231 - CEO Recruitment Consultancy Services.

    Agenda

    SCM Agenda (27 March 2024) (281.74 KB)

    Minutes

    SCM Minutes (27 March 2024) - confirmed (304.99 KB)

    Agenda Briefing Session: Wednesday 20 March 2024 at 5:00pm

    Agenda

    OCM Agenda (27 March 2024) (1.19 MB)

    Minutes

    OCM Minutes (27 March 2024) - confirmed (1.26 MB)

    Attachments

    OCM Attachments (27 March 2024) (15.75 MB)

    The purpose of this Special Council Meeting is for Council to:

    1. Endorse the CEO Recruitment Process; and
    2. Issue an RFQ To Seek a Recruitment Consultant; and
    3. Appoint an Independent Selection Panel Member (CONFIDENTIAL); and
    4. Approve the Selection Criteria and Position Description in the draft CEO Employment Contract.

    Agenda

    SCM Agenda (28 February 2024) (321.51 KB)

    Minutes

    SCM Minutes (28 February 2024) - confirmed (353.17 KB)

    Attachments

    SCM Attachments (28 February 2024) (873.74 KB)

    Agenda Briefing Session: Wednesday 21 February 2024 at 5:00pm

    Agenda

    OCM Agenda (28 February 2024) (1.31 MB)

    Minutes

    OCM Minutes (28 February 2024) - confirmed (1.35 MB)

    Attachments

    OCM Attachments (28 February 2024) (10.24 MB)

    The purpose of this Special Council Meeting is for Council to: 

    1. Confirm minutes for Ordinary Council meeting held 13 December 2023.
    2. Receive minutes of the Audit and Risk Management Committee meeting held 20 December 2023.
    3. Presentation of Summary of Accounts for December 2023.
    4. Presentation of Monthly Financial Statements for December 2023.
    5. Annual Financial Statements and Audit Opinion 2022/2023.
    6. Office of the Auditor General Financial Audit Results Local Government 2021/2022.
    7. 2022/2023 Annual Report.
    8. Schedule the Annual General Meeting of Electors 2024.
    9. Appointment of Independent Members to the Audit and Risk Management Committee.

    Agenda

    SCM Agenda (24 January 2024) (759.75 KB)

    Minutes

    SCM Minutes (24 January 2024) - confirmed (802.50 KB)

    Attachments

    SCM Attachments (24 January 2024) (51.11 MB)