Shire Administration Office

Main Competition Details

Entries to the 2024 Photography Competition are for the 2025 Shire Calendar. Entries can be made from 8:00am on 1 September to 5:00pm on 30 September, 2024.

A maximum of two (2) submissions per entrant can be made – any additional entries will not be accepted. Entry to the competition is free and open to all residents and visitors to the Shire (Shire employees and their immediate family members are not eligible to win prizes). Submissions are to be accompanied by a completed entry form (whether digital or physical), in which the entrant confirms that they have read, understood, agreed and accepted the terms and conditions, and submission requirements.

Enquiries can be directed to the Community Development Department at the Shire of Donnybrook Balingup - see our contact details on the page linked below.

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Competition Theme - Now & Then

The objective of the competition is to showcase and recognise the history and heritage of places and locations within the Shire district, as they have been in the past and/or are now.

Entries are not required to include a ‘before’ image, however it is preferred. A description of the location or place and its historical significance must be noted for the judging panel. Subject matter in the photographs are to be from within the district, with judging based on relevance, quality, subject and the level of engagement they inspire. The decisions made by the competition’s judging panel are final, and no correspondence will be entered into.

Submission Requirements

1. Photos submitted must be landscape, and must meet at least one (1) of the following sizes, as the calendar is the size of an A4 page:

   1. 297mm (width) x 210mm (height),

   2. 1123px (width) x 794px (height),

   3. 7:5 aspect ratio.

Please note that accepted entries that are outside of these specific sizes may be cropped for printing purposes, at the discretion of the Shire (unless otherwise outlined by the entrant).

2. Images must be of high quality resolution, and must be in a PNG, JPEG/JPG, or PDF format.

   1. High resolution images are typically a minimum of 300 pixels per inch (PPI), as anything smaller may not print or display in the best quality.

   2. Please note that JPEG/JPG is a lossy format, meaning that some image data and quality is lost each time the image is saved, therefore impacting the image’s resolution over time.

   3. High resolution images may be of a larger file size and as such may be made via USB or email, however must be accompanied by a completed entry form that acknowledges and accepts the terms and conditions of entry.

3. Images submitted must not include a watermark or signature.

4. Minor edits to the image(s) submitted are accepted (such as basic lighting/colour correction and cropping), however major alterations may disqualify the specific image, and potentially the entrant entirely. Entrants are to note any significant edits made to the image upon entry.

5. Entries must include the photographer’s name, contact details, postal address, contact information, specify the location of the image, and provide a brief explanation as to how the image addresses the theme. A title is preferred, but is not required.

Terms & Conditions

1. All entries are the entrant’s own original work (including copyright ownership).

2. The photograph(s) submitted are to be from within the Shire of Donnybrook Balingup district boundaries (a location must be specified for each photo submitted).

3. Any people in the entrant’s photograph(s) have given consent to be in the image, and for the image to be

   1. Permission and consent should be obtained in writing, and must accompany the entry – they should also be made aware of these terms and conditions and of the publication of entries.

4. The entrant agrees to have their name and photograph(s) published in the annual Shire Calendar, free of charge (no profits are made, as the Calendar is free for the community).

5. The entrant gives the Shire permission to use the submitted photograph(s) for other promotional purposes, such as in printed materials and social media content.

   1. This may also include the use of photos by organisations partnered with the Shire, being the Donnybrook Regional Tourism Association (DRTA), Balingup and Districts Tourism Association (BADTA), and the Donnybrook Balingup Chamber of Commerce and Industry (DBCCI). All photos published this way will be credited. Prior to any publication made by any other external organisations, the photographer will be contacted with a request to permit their photo being used, and the purpose.

6. All details provided in your entry are true and accurate.

   1. If the entrant is under 18 years of age, a legal parent or guardian has given consent for the entrant to participate. Permission and consent should be obtained in writing, and must accompany the entry – they should also be made aware of these terms and conditions and of the publication of entries.

7. Events may occur that render the competition or prizes impossible due to reasons beyond the control of the Should the competition not take place for any reason, no compensation will be granted (any changes will be advertised locally).

8. The Shire is not liable for any injury, damages, expenses, or loss whatsoever (whether directly or indirectly) to a person(s) or property as a result of any entry into the competition, or accepting or using any prize (including the non-receipt of any prize, or damage to any prize in transit).

Ineligible Submissions

An entry will not be accepted, and the entrant will therefore not be eligible for participation or awards, in any of the following scenarios:

1. The entrant does not accept the terms and conditions of the competition (accepting the terms and conditions is a requirement for all entries).

2. A submission is made outside of the specified dates and times of the particular competition.

3. A submission is not an entrant’s own original work (including copyright ownership).

4. The photograph(s) submitted are not reasonably within the sizing requirements.

   1. Entrants may be contacted if their entry is genuine, so that they may resubmit their photo to suit the required specifications, or if the photograph(s) submitted are not digital (scanned photos won’t be accepted as eligible submissions are to be used in printing and other promotional materials, which requires the image to be of high resolution).

5. The photograph(s) submitted are of an inappropriate nature (per all relevant laws and regulations, or is considered offensive, illegal, of a pornographic nature, or otherwise distressing).

Judging & Awards

The judging panel will select 12 winning entries, all of which will be featured in the 2025 Shire Calendar. The top 3 winning entries will be acknowledged and featured as award-winners in the final published version of the 2025 Calendar. At every opportunity, the Shire will utilise entrant’s photographs (as per point 5 of the Terms & Conditions above) and acknowledge the photographer in every instance. The top 3 winning entries will also have an opportunity to have short artist biographies published alongside their winning photo in a media release, and a link to their creative website or platform (if applicable).

Additional prize opportunities will be announced on the Shire website as they become available, and entrants will be notified through the contact details they provide upon entry.